What does it mean to audit a course?

Auditing a class means that you are attending the class on a non-academic credit basis.  No Credit is awarded for audit courses and a default grade of L is awarded at the end.  Audit courses cannot be used as the prerequisite for another course.  Not all courses can be audited per CCAC policy for example Clinicals and most Nursing courses. 

Will I still owe tuition and fees if I audit a course?

Yes, Students who audit a course are responsible for the same tuition and fees as if they were taking the class for credit.

Can I use financial aid to cover the cost of my audit course?

No, Audited classes are not eligible for financial aid.

What if I want to drop or withdraw from an audited course?  Are there any refunds?

Audited classes follow the same procedure and deadlines as their credit counterparts and the same Drop Refund Policy.  

How to Drop a Course 

Dropping a Courses - Guide

Before you decide to drop from a course If you are using financial aid, it is hig

Delete

Before you decide to drop from a course

  • If you are using financial aid, it is highly recommended that you speak with the Financial Aid office prior to dropping from your class(es).  
  • Did you check with the Dean of Students to see if there is help before you drop from the class(es)?


What does "drop" mean?

A drop can occur before you start your course or during the early part of a term.  The period of time in which you can drop depends on the length of the term.  If you drop your course before the start of the term you will receive a 100% refund of your tuition and fees. However, if you drop after the term has started, you will receive an 80% refund of charges if you drop before the end of the drop period. You should consult the Academic Calendar page to find the 100% and 80% refund deadlines for your course.


When can I drop from a course?

You can find the drop and withdraw dates on the academic calendar for the current semester at https://www.ccac.edu/academics/academic-calendar.php 


How do I drop from a course?

CCAC Self-Service

On the MyCCAC portal page click on the “view my schedule” icon. You should be in the calendar view of your schedule. On the left side of the page, locate the class that you want to drop. Click on the blue button that says “Accept Terms & Drop”. If your button is not blue, you should go to the Virtual Advising Chat for assistance from an advisor.

Delete

In-Person

Go to the Advisement Forms page of the CCAC website: https://www.ccac.edu/advising/forms.php. You may print out the Drop/Add Form or complete it electronically. Return the completed form to the registration office in person.
Campus addresses can be found here: https://www.ccac.edu/campuses/index.php

Delete

Email

Go to the Advisement Forms page of the CCAC website: https://www.ccac.edu/advising/forms.php. You may print out the Drop/Add Form or complete it electronically. Return the completed form by email at: registration@ccac.edu.

Delete

Virtual Advising Chat

Visit the Virtual Advising Chat for assistance with dropping a class.

Delete
 

How to Withdraw from a Course

Withdrawing from a Courses - Guide

Before you decide to withdraw from a course If you are using financial aid, it is

Delete

Before you decide to withdraw from a course

  • If you are using financial aid, it is highly recommended that you speak with the Financial Aid office prior to withdrawing from your class(es).  
  • Did you check with the Dean of Students to see if there is help before you withdraw from the class(es)?


What does "Withdraw" mean?

A withdraw occurs after the drop period ends and there is no refund of tuition or fees.  With a withdrawal, a W notation will appear on your grade report and transcript.  The last day to withdraw will depend on when your class starts. See the student handbook for more information. 

What is "Medical Withdraw"?


A medical withdrawal is defined as a withdrawal from courses for medical reasons. While often this results in a withdrawal from all courses, the Director of Disability Resources and Services in consultation with the student's physician, may determine a student's ability to maintain some courses while withdrawing from others (for example, a student with a broken leg may need to withdraw from a HPE course but could maintain other courses not requiring physical activity; or a student may need to withdraw from courses on campus due to a medical condition but may be able to maintain online learning courses).

Medical withdrawals received before the end of the drop period will result in a drop of courses (no entry on the student's transcript). Medical withdrawals received after the drop deadline until the last day of classes will result in course entries with a "W" grade(s). See the student handbook for more information.


Delete


When can I withdraw from a course?

You can find the drop and withdraw dates on the academic calendar for the current semester at https://www.ccac.edu/academics/academic-calendar.php 



How do I withdraw from a course?

CCAC Self-Service

On the MyCCAC portal page click on the “view my schedule” icon. You should be in the calendar view of your schedule. On the left side of the page, locate the class that you want to withdraw from. Click on the blue button that says “Accept Terms & Withdraw”. If your button is not blue, you will need to complete the Withdrawal Form found on the CCAC Forms webpage under Registration and Advising Forms

Delete
 

Drop/Withdraw Deadlines

Dropping / Withdrawing Dates on the Academic Calendar

You can find the drop and withdraw dates on the academic calendar for the current

You can find the drop and withdraw dates on the academic calendar for the current semester at https://www.ccac.edu/academics/academic-calendar.php 

 

Drop Refund Policy 

Can be found at https://www.ccac.edu/about/policies.php under Tuition and Cost Policies

 

 

Will I get a grade if I audit a course? Will it show up on my transcript? Will it change my GPA?

Yes, audited classes will be reported on your transcript.  No Credit is awarded for audit courses, and a default grade of L is awarded at the end.  This allows a student to participate in a course without affecting their GPA.

Can I switch between Audit and Credit while I am enrolled in the course?

Yes, students can switch between audit and credit during the Add/Drop period of the course.

How do I audit a course?

 Students who decide to audit a course must complete an Audit Agreement Form

  1. https://www.ccac.edu/about/forms.php#registration-and-advising-forms
  2. Select "Audit Agreement Form" 
  3. Check the Completed Docusign form for if your audit has been approved and completed.

    Step by Step Instructions for filling out the DocuSign 

    Fill out your name

    1. Fill in your email
    2. Fill in the Instructor's name
    3.  Fill in the Instructor's email
    4. Click the "Begin Signing" button
    5. Check the Checkbox agreeing to using an electronic signature
    6. Click the "Continue" button
    7. Fill in your Colleague ID Number (Locating your 7 digit Colleague number)
    8. Fill in your Last Name as it is in the system
    9. Fill in your First Name as it is in the system
    10. Fill in your Date of Birth
    11. Fill in the phone number you can be reached at if there are questions regarding this form
    12. Fill in your current Address
    13. Fill in your current City
    14. Fill in your current State
    15. Fill in your current Zip Code
    16. To attach your photo id, click the yellow button with a red paper clip
    17. On the pop up, click "Upload a File" button
    18. Select the correct file and click the "Open" Button on the windows pop-up
    19. Click "Done" button on the pop-up (your should now see your filename on the pop-up)
    20. You should now see your attached document added to the DocuSign form
    21. Fill in the course's Term (Ex. 23SP)
    22. Fill in the course's Catalog Number (Ex. ENG 101)
    23. Fill in the course's section number (Ex. Z01)
    24. Fill in the number of credits for the course (Typically 3)
    25. Fill in the course's Title ( Ex. English Comp 1)
    26. Click the yellow "Signature button"
    27. Set up your digital Signature on the popup, and click the "Adopt and Sign" Button when you are done
    28. Now Click the "Finish" button and the system will route your form to where it needs to go
    29. On the pop-up, you can download or print a copy for your records which is optional, hit the "Close" button to be done
    30. You will receive an email from DocuSign when the form is completed. Please note you must check the form to see if your audit was approved.