These screenshots are taken in Outlook, but most applications (Word, PowerPoint) actions are the same with right clicking on the URL link and editing the “Text to Display.”



Changing URL Display Text

If there’s already a hyperlink in your message but the link text doesn’t mean anything (except to a computer), follow these steps to change it:

  1. Right-click anywhere on the link and, on the shortcut menu, click Edit Hyperlink. 
    selecting 'Edit Hyperlink' from the shortcut menu
  2. In the Edit Hyperlink dialog, select the text in the Text to display box. 
    Edit hyperlink dialog box
  3. Type the text you want to use for the link, and then click OK. 
    revised hyperlink text in an email message

Adding a URL to Existing Text

If you just want to format existing text into a hyperlink:

  1. Select the text that you want to turn into a hyperlink, and right-click it.
  2. On the shortcut menu, click Hyperlink.
    Hyperlink in the email message shortcut menu
  3. In the Insert Hyperlink dialog, paste the link in the Address box and click OK.
    insert hyperlink dialog box