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Breakout Rooms

Breakout Rooms in Zoom

Breakout rooms allow you to split your Zoom meeting in up to 50 separate sessions. The meeting host can choose to split the participants of the meeting into these separate sessions automatically or manually, or they can allow participants to select and enter breakout sessions as they please. The host can switch between sessions at any time. 

Note

Before using breakout rooms, see the limitations of breakout rooms.

Enabling Breakout Rooms

  1. Click Breakout Rooms.
  2. Select the number of rooms you would like to create, and how you would like to assign your participants to those rooms:
    • Automatically: Let Zoom split your participants up evenly into each of the rooms.
    • Manually: Choose which participants you would like in each room.
    • Let participants choose room: Participants can select and enter rooms on their own. 
  3. Click Create Breakout Rooms.
  4. Your rooms will be created, but will not start automatically. You can manage the rooms prior to starting them by following the instructions below.
 

Assigning participants to rooms

To assign participants to your rooms, select Assign next to the room you wish to assign participants to and select the participants you want to assign to that room. Repeat this for each room.

Once a participant has been assigned (manually or automatically), the number of participants will show in place of the Assign button.

 

Broadcasting a message to all breakout rooms

  1. Click Breakout Rooms in the meeting controls.
  2. Click Broadcast a message to all, enter your message and click Broadcast.
  3. The message will now appear for all participants in breakout rooms.
 



For more information

Managing Breakout Rooms – Zoom Help Center


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Recording a Zoom Meeting

Starting and Stopping a Zoom Cloud Recording

Before you begin, know the difference

  • Record to the Cloud - PREFERED METHOD - The recording is stored on Zoom's cloud; it is sharable. 
  • Record to the Computer - The recording is stored on your computer; it is not sharable. 

Note

Only hosts and co-hosts can start a cloud recording. If you want a participant to start a recording, you can make them a co-host or use local recording. Recordings started by co-hosts will still appear in the host's recordings in the Zoom web portal.


  1. From within your Zoom meeting
  2. Click Record
  3. Click Record to the Cloud
  4. Once the recording begins, you will see a Pause and Stop option
  5. Once done with the recording, click the Stop button 
  6. You will be prompted to confirm the stop of the recording, click the Yes button


For More Information 

Recording – Zoom Help Center



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Downloading a Video from a Zoom Meeting

NOTE

During the meeting, you must have chosen the option to "Record to Cloud." 

  1. From a web browser, go to ccac.zoom.us
  2. Click the Sign In button
  3. Enter your CCAC username and password
  4. Click the Sign in Button
  5. Click the Recordings in the left menu
  6. Locate the meeting
  7. Click the meeting title/link
  8. Click the Download button
    1. You may need to Allow multiple downloads
  9. The recordings will begin to download




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Sharing a Zoom Cloud Recorded Meeting

Once you have recorded a meeting in Zoom using the "Record to the Cloud" feature, you will have the ability to share the record. You will receive an email when the video has processed and ready to share. 

  1. From a web browser, go to https://ccac.zoom.us/
  2. Click the Sign in button
  3. Sign in with your CCAC username and Password
  4. Click the Sign in button
  5. Click Recordings from the left side menu
  6. Navigate to the video you want to share
  7. Click the Share... button
  8. Adjust the settings to fit your needs
  9. Click the Copy Sharing Information button 
  10. Copy and Paste the information to an email/chat to whoever needs to view the shared video


Sharing from the Zoom Email

  1. You will receive an email with the link to the cloud recording
  2. You can forward this email
  3. Remove the "For host only" section. Only your viewers should have the "Share recordings with viewers" link


For More Information 

Recording – Zoom Help Center



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Deleting a Zoom Cloud Recorded Meeting

  1. From a web browser, go to https://ccac.zoom.us/
  2. Click the Sign in button
  3. Sign in with your CCAC username and Password
  4. Click the Sign in button
  5. Click Recordings from the left side menu
  6. Navigate to the video you want to delete
  7. Click the More button
  8. Click Delete
  9. Click the Yes button to Confirm


Video


Deleting Multiple recordings at once

  1. From a web browser, go to https://ccac.zoom.us/
  2. Click the Sign in button
  3. Sign in with your CCAC username and Password
  4. Click the Sign in button
  5. Click Recordings from the left side menu
  6. Navigate to the video you want to delete
  7. Using the boxes beside the meeting title, select the videos you want to remove
  8. Click the button Delete Selected
  9. Click the Yes button 



For More Information 

Recording – Zoom Help Center



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Reporting

Creating a Meeting Report for Registration and Polling in a Zoom Meeting

Before you begin

When creating your meeting, you must have had the Registration option check


  1. Go to https://ccac.zoom.us/
  2. Click the Sign In button
  3. Sign in using your CCAC Username and Password
  4. Click the Sign In button
  5. Select Reports
    If you are an account owner or admin or have access to the Usage Report role, you will need to select Account Management, then Reports.
  6. In the Usage Reports tab, click Meeting.
    A list of upcoming and previous meetings will be generated. You can search by time range or by meeting ID. 
  7. Next to Report Type, select the Registration Report or Poll Report.
  8. In the drop-down menu below Report Type, select one of these options:
    • Search by time range: Select a time range then click Search.
    • Search by meeting ID: Enter the meeting ID and click Search.
  9. Click Generate in the last column. You can also use the check boxes to select multiple meeting then click Generate at the top.
  10. Zoom will redirect you to the Report Queues tab where you can download the report as a CSV file.


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Allowing Closed Captions in a Zoom meeting using Verbit

REMINDER

  • Faculty will begin their class via Zoom as they normally would. 
  • It is recommended faculty access the Zoom link 5 minutes prior to class to allow for Verbit to obtain the API key and get prepared 
  • If using a waiting room, faculty will need to admit Verbit captions into their classroom like any other student


    1. Within the Zoom meeting, click on Closed Captions
      If you do not see Closed Captions, click More then Closed Captions
    2. Click on Copy the API Token
      NOTE: You will see a participant called Verbit Captions within your participant list, this is accurate and is the Verbit live captioner
    3. Paste (CTRL+V) the API token into the Zoom Chat box
    4. Once Verbit captions gets the API, they establish the connection with your class. They may private message you to confirm receipt of the API.


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