Zoom Rooms Advanced Guide

Info

For help getting started with the basics of a Zoom Room, please visit the Basic Zoom Room Guide.

If you would like additional training, please contact the ServiceDesk.

Joining a Zoom Webinar from a Zoom Meeting Room

Note

The Zoom Meeting Rooms are not designed to lead or facilitate a webinar. They are designed to allow for a hybrid in person/remote Zoom meeting experience. You can however, join a Zoom webinar as an attendee by logging into the room's PC. This method will allow you to communicate via chat/Q&A but you will not be able to unmute your mic to communicate or join using video.

At the touch panel press Start
Select the PC input
Using the keyboard/mouse, log into the PC with your CCAC username and password
Click the Google icon in the task bar to launch the browser window
Enter your CCAC NetID username and password
Click Sign in to MyCCAC
Scroll down to click on the Exchange Email link
At the Duo security screen, click Send Me a Push
On your mobile device, select Approve
Locate the webinar invite in your email or calendar
1. Email
  1. Locate the Zoom Webinar email invite
  2. Copy the link
  3. Paste the link in a browser window and press Enter
2. Calendar
  1. Click on the app icon
  2. Click on Calendar icon
  3. Find your Zoom invite and click to display the meeting details
  4. Copy the link
  5. Paste the link in the browser window and press Enter
Click Launch Meeting
Click Open Zoom Meetings
Enter your email and name
Click Join Webinar
If the audio is not working, Click on Audio Settings
Select Same as System
If you need to adjust the audio, use the Volume/Mute controls on the Touch Panel

Delete

Creating Breakout Rooms in a Zoom Meeting Room

Breakout Room - Assign Automatically

After joining your Zoom Meeting, select the More button
Select Breakout Rooms
In the Rooms Amount area, type the number of rooms you will need
Make sure that Assign Automatically is selected
Select Create
Select the Open All Rooms button
- The remote participants will get a message that they are joining the assigned room
If you as the host would like to pop into a Breakout Room, select Join
When the session is complete select End All Rooms to return to the main meeting with all participants
Select Close to exit the Breakout Room controls

Delete

Breakout Room - Assign Manually

After joining your Zoom Meeting, select the More button
Select Breakout Rooms
In the Rooms Amount area, type the number of rooms you will need
Make sure the Assign Manually button is selected
Select Create
Select the Add Participants button
Select the radio button for each person you would like to add to the room
Select Done
Repeat steps 6-8 for each room created
Select Open All Rooms
- The remote participants will get a message that they are joining the assigned room
When the session is complete select End All Rooms to return to the main meeting with all participants
Select Close to exit the Breakout Room controls

Delete

Breakout Room - Let Participants Choose Room

After joining your Zoom Meeting, select the More button
Select Breakout Rooms
In the Rooms Amount area, type the number of rooms you will need
Make sure that Let Participants Choose Room is selected
Select Create
As the host, select Open All Rooms
Your remote participants will get a pop up to Join a Breakout Room
Remote participants will need select to the Join button for their chosen room
- They will see a message stating which room they are joining
As the Host, you can see which participants have entered which rooms
As the Host, you can select the Join button to enter a room
When the Breakout session has concluded, select End All Rooms
Then select Close