A profile is a critical part of your Outlook experience. The profile consists of the accounts, data files, and settings that specify where your email messages are saved. It also allows you to send, reply and mail merge from a specific email profile.
- From your computer's desktop
- Click the Magnifying Glass
- Search "Control Panel"
- Click Open under the Control Panel
- Click the View by: drop-down menu
- Click Large Icons
- Click Mail (Microsoft Outlook 2016) (32-bit)
- A window will appear
- Click the Show Profiles... button
- Another window will appear
- Click the Add... button
- A window will appear
- Name the new profile
- Click the OK button
- Outlook Add Account screen will appear
- Choose the Manual setup or Additional server types
- Choose Email Account
This will allow you to edit the fields and put the correct Name and Email address
-
Type the name of the email account in the Your Name field
This is the display name for the Email account -
Type the email address of the email account in the Email Address field
- Leave the Password fields blank
- Click the Next> button
- Your settings will automatically load
- Uncheck Set up Outlook Mobile on my phone, too
- Click the Finish button
- The window will close
- Choose the option Prompt for a profile to be used
- Click the OK button
- Open the Outlook Application on your computer
-
Choose a profile from the Profile Name drop-down
- Click the OK button
- Outlook will open the that associated mailbox